COVID-19 Analytics Report

The article below describes how to generate the Ovation COVID-19 analytics report. This analytics report contains patient demographic information and results for all COVID-19 type tests.

A user must have the following levels of permissions in order to access this report:

• Analytics permission: Read, Write or Admin to view the Analytics menu
• COVID-19 Reporting permission: Read to view & create reports; Write or Admin to schedule reports

How to View, Download, and Generate Reports

The COVID-19 analytics report is generated automatically on a daily basis for the prior day’s data with a midnight-to-midnight cutoff. The report includes test results associated with patient reports that were signed within that time frame.

1. Select Analytics > COVID-19 from the top of any Ovation screen.

Note: If you do not see “COVID-19” available from the Analytics drop-down, please contact support@ovation.io to enable this feature. 

2. You will see the daily list of auto-generated reports and manually generated reports as .csv files. Click on the report file name to download.

3. To manually generate reports: 

a. Click the green Generate Report button. 

b. Refine by Workflow, Provider Account, and/or Providers, choose the date range, check that desired columns are selected, and click Submit. 

Tip: The order that columns are clicked is the order that they will appear in the report. You may have to unselect all columns, then select the desired columns in sequential order to change the layout of the final report.

Note: The date range refers to the date that the patient report was signed. Date ranges may not exceed 13 months. If you need a date range greater than 13 months, contact support@ovation.io.

Schedule a Report

1. Select the Schedule tab.

2. Click the New Schedule button on the far right of the screen.

3. Refine by Workflow, Provider Account, and/or Providers.

4.  Set “Frequency” to Daily, Monthly, or Quarterly.

• Daily = every 24 hours
• Monthly = every calendar month (Ex: Start date = January 1st at 12:00, next report will generate on February 1st at 12:00)
• Quarterly = every 3 calendar months (Ex: Start date = January 1st at 12:00, next report will generate on April 1st at 12:00)

5. Choose your Start Date.

• For all report frequency types, you may start them on “today” but the start time hour and minute must be set later than the time of entry.
• Reports may take from 1 to 60 minutes to display in the schedule list.
• The hours and minutes use a 24-hour clock and allow you to specifically set a filter of which report data to include down to the minute.
• The example below was entered on 3/8/2021 14:20, with the same Start Date/Time. The first requisition report will be generated on 3/8/2021 within an hour of 14:21 and include requisition data from 2/8/2021 14:20 thru 3/8/2021 14:20. The next scheduled requisition report will be generated on 4/8/2021 within an hour of 14:21 and include requisition data from 3/8/2021 14:20 to 4/8/2021 14:20.

Note: Any columns selected will persist for the scheduled reports.