Ovation LIMS User Index

Welcome!

If you're a new user in the Ovation LIMS, please check out our training modules based on your role in the lab. These modules contain videos and articles to help you get quickly onboarded and proficient with the platform.

Ovation User Index

Once you've completed your onboarding training modules, we’ve indexed some additional articles you can check out below.

User Workflow Guides

User Settings

First things first, ensure you meet our user system requirements:

To manage user accounts and personalize settings, see these articles:

Adding New Users in Ovation

Upload documents

Documents such as SOPs, supplemental information, and supporting documents required by the laboratory can be housed, organized into folders, and versioning managed within Ovation. See Documents for more information.

Lab Specific Set-up (equipment, controls, and integrations)

Controls

Adaptors and Plates

Test Panels

Printers and Barcodes

Integrations

Integrations with the LIMS are essential for enacting a seamless workflow in the lab, from order receipt through final billing. Ovation provides flexibility in how various systems are integrated by offering both HL7 and API integrations. While virtually any system with HL7 or API capabilities can be integrated into Ovation upon request, you can go to Administration > Lab > Integrations in Ovation for a list of the current off-the-shelf integrations.

Projects and Workflows

For information on starting a new workflow, start here:

Creating a Workflow

Projects

The Projects section shows all of the Projects that you have been granted access to in Ovation. From here you have the option of opening an existing project, archiving a project, or adding a new project. You can also filter Projects by name to help find a particular project. To keep things from getting too congested you have the ability to show or hide archived projects.

Creating a New Project
Project Dashboard Tab
Project Settings Tab
Project Settings (includes requisition form, sample routing, report, and billing settings)

The members of a Project in your organization, or users, can easily be located by clicking on Projects > Project Name > Users tab. It should be noted that users will need to be added to the Project team before they can view or access a Project.

Project Users Tab

Workflows

Workflows are a step by step process of moving a sample or group of samples from accessioning through a testing process in order to generate a report. Workflows are specific to the test type, and will vary from laboratory to laboratory, however, all labs will run accessioned samples through a workflow in order to create a reportable result.

Samples

Requisitions

Requisitions are the primary method used by Ovation to capture the clinical information related to the patient, ordering provider, panels and tests ordered, medical history, samples received, and test data as it is generated through lab workflows. Creating a new requisition also creates storage inside of it for sample data and documents associated with the requisition, such as scans of insurance documents or forms, or patient face sheets.

Lab reports

Analytics

The Analytics section of Ovation contains operational metrics that can be broken out by specific users or projects.

Sales

Sales Groups in Ovation serve as a way to organize groups of reps with dedicated Managers that can see the activity of all the reps in the group in the external Sales Portal (See Section: External Portals > Sales Portal). You can also create sub-groups (ex. North Region, South Region). Activity of the sub-groups is also visible by the Manager of the parent group.

Lab Partners

The Ovation Portal is a separate and unbranded website URL that Ovation provides for you to share with your Providers, Contacts, and Sales Reps. ( portal.ovation.io) The portal is HIPAA compliant and offers an easy way to view and download completed reports and place online orders.